Return to Campus
The content on this page was updated on 8/26/2021.
It takes all of us working together to support a safe learning and working environment. Each of us has an important role to play as we implement these efforts. Visit the One VCU: Responsible Together website at together.vcu.edu for full guidelines for the VCU community during the COVID-19 pandemic.
The information below outlines specific resources and guidance for return-to-campus coordinators (RTCCs), building managers and Human Resources (HR) professionals. These contacts should work together as necessary to ensure that their school or department is supported.
Roles and responsibilities
The role of the RTCCs is to understand public health measures and to work collaboratively with leadership, HR professionals and building managers to ensure you have the resources you need and a plan to support the employees and students in your school or department. These plans will differ depending on the size of your school or department, the location of your facility(ies), and the type of work you do. Generally, RTCCs will be responsible for ensuring facility readiness, working with building managers on supply inventory, and requesting additional supplies from VCU Facilities Management. RTCCs will order supplies as needed (refer to the supplies sections for more information).
VCU Human Resources will guide HR professionals in each school and department to manage their COVID-19-related responsibilities.
In collaboration with the RTCC, building managers will implement building protocols and assist with supply inventory. They will serve as a local point of contact in individual facilities and will work closely with the RTCC to understand and apply the appropriate public health measures.
Please see the details about available resources below.
The content in this section was updated on 6/7/2021.
VCU has procured a variety of COVID-19-related supplies. These supplies, unless stated otherwise, can be requested by the RTCC via FSS—refer to the Supply requests section below for instructions on requesting these supplies.
Paying for supplies
The cost of COVID-19-related supplies that are provided to education and general (E&G) units is covered by the university’s E&G budget, unless stated otherwise; however, the cost of these supplies provided to auxiliary units is billed to the requesting unit. See the table below for pricing for each item—please note that these prices may slightly change periodically depending supply availability. Auxiliary units should provide their index code in the FSS request.
Please note that the supplies pictured below may vary depending on availability.
|Supply image||Supply information|
VCU students and employees can use their VCU ID to obtain a replacement supply kit, while supplies last. Each kit includes launderable face masks, disinfectant spray and hand sanitizer.
Kits can be obtained at service desks at the following locations:
Please recycle empty hand sanitizer and disinfectant bottles in recycling bins provided throughout campus.
Stations with disinfectant wipes (provided by VCU Facilities Management [FMD]) are provided in all classrooms (more than one station may be installed in large classrooms). RTCCs are responsible for monitoring the supply of wipes in each station and requesting refills via FSS.
Additional stations can be requested by RTCCs as needed. These stations can supplement the FMD-provided stations. Please note that additional stations will not be stocked with an initial supply of wipes; RTCCs must request wipes to fill the stations via FSS.
Disinfectant wipes can be requested via FSS by RTCCs. These refills should be inserted into the disinfectant wipes stations referenced and depicted above. See the stations with disinfectant wipes section above for more information.
Stations with disinfectant spray are provided in select common areas of VCU facilities. RTCCs are responsible for monitoring the supply of disinfectant spray in each station and requesting refills (32 oz. bottles) via FSS.
Hand sanitizer stations were installed by a VCU vendor that will also monitor and refill hand sanitizer supplies in the stations. If the stations need to be serviced prior to the vendor check or additional stations are needed, RTCCs can use this form to request refills.
The top image represents the majority of hand sanitizer stations that are affixed to walls and the bottom image depicts the remaining free-standing stations. The vendor determines the best type of station for each space.
Disposable face masks can be requested via FSS by RTCCs for receptionists to give to visitors if they need a face mask. A full list of locations where disposable face masks are stored in their facility can be found in this this spreadsheet.
A shield can be requested for a high-traffic area (e.g., customer service desk) where physical distancing cannot be maintained to enable mission-essential functions.
Shield requests should be submitted to firstname.lastname@example.org. Once a request has been submitted, VCU Safety and Risk Management (SRM) will schedule and conduct an assessment of the area to determine whether a shield(s) is/are necessary to maintain physical distancing.
Please note that units are responsible for cleaning and disinfecting their shield(s) as necessary.
|Image not available||
Classroom shields — Classrooms can be evaluated to have a classroom shield installed. In classrooms with an approved variance request for shielding.
If necessary, RTCCs can submit a classroom shield variance request by following the instructions below:
Once a request has been submitted, it will be evaluated by the VCU Public Health Response Team (PHRT). If the request is approved, the PHRT will submit a final recommendation to the ICT Executive Committee for review/approval. If the request is approved, FMD will install the shield.
Please note that schools are responsible for cleaning and disinfecting their shield(s) as necessary.
COVID-19 supplies vending machines — Students and employees can use their VCU ID to obtain hand sanitizer, disinfectant wipes and face masks free of charge from vending machines located throughout campus. Individuals are allotted one swipe per item every 30 days.
Monroe Park Campus locations:
MCV Campus locations:
Users that encounter issues with the machines should follow the instructions on the troubleshooting sticker posted on each machine.
The content in this section was updated on 8/26/2021.
VCU has designed signage promoting best practices to prevent the spread of COVID-19. Signage is available in two formats:
- Electronic signage is provided below for RTCCs and building managers to download, print and post in their facility(ies). The files are for display purposes only (unless stated otherwise), and as such, have not been formatted for on-screen reading. Electronic signage is sized at 8.5"x11" and 11"x17" for ease of printing. Additional sizes cannot be provided.
- Self-adhesive floor and wall signage can be ordered by RTCCs via the FSS (see the Supply requests section for more information).
- The cost of signage provided to E&G units is covered by the university’s E&G budget; however, the cost of signage provided to auxiliary units is billed to the requesting unit. Auxiliary units should include their index code in the FSS request. All signage below (except the customizable Blank template) can be ordered via the FSS and is sized at 8.5”x11” (11”x17” files are for download purposes only).
The signage below is only available for download and cannot be ordered via the FSS.
Face masks required sign with gold background to display at the entrance and throughout VCU facilities.
Face masks required sign with white background to display at the entrance and throughout VCU facilities.
Masks must be worn in this space sign stating that masks must be worn in a VCU facility.
|Bottle recycling sign_(8.5"x11") [PDF] to display on or near reycling bins throughout campus to encourage individuals to recycle their empty hand sanitizer and spray disinfectant bottles as well as other recyclable materials.|
|Disinfect shared spaces sign (8.5"x11") [PDF] to display in a space with shared items (e.g., tables, chairs or computer equipment) to encourage individuals to disinfect shared items before and after use.|
|Blank template [Word] for creating custom signage. This sign can be used to create your own signage applicable to your school or department and posted where you see fit.|
|The signage below can be downloaded and/or ordered via FSS. Auxiliary units will be charged approximately $2 for each 8.5”x11” sign ordered via the FSS.|
|Handwashing sign (8.5"x11") [PDF] demonstrating the proper handwashing technique. This sign can be posted in restrooms or other areas with sinks such as labs and studios.|
Area closed sign communicating that an area is closed. This sign can be posted on doors leading to spaces that are temporarily closed.
|Return disinfectant spray sign (8.5"x11") [PDF] instructing individuals to return disinfectant spray to the location where the sign is posted and spray is provided to clean shared spaces before and after use. This sign can be posted beside the disinfectant spray station.|
Do not flush disinfectant wipes sign (8.5"x11") stating that disinfectant wipes or any other kind of wipe should not be flushed in toilets to prevent plumbing issues. This sign can be posted in restrooms.
RTCC and building managers can post temporary, printed signage, as necessary.
When posting temporary signage, please use adhesive materials (e.g., wall-safe tape or painters tape) that will not damage surfaces. Schools and departments are responsible for purchasing their own adhesive materials.
Self-adhesive wall and floor signage will adhere to any type of surface except stone, brick or cement. If self-adhesive signage needs to be installed on stone, brick or cement, please contact email@example.com to arrange for the vendor to assist with installation on these surfaces using a heat gun and a roller. The cost of this service ($70 per hour) will be charged to the requesting E&G or auxiliary unit.
The content in this section was updated on 11/5/2020.
Instructions for requesting supplies
RTCCs can request COVID-19-related supplies via FSS by following the instructions below:
- Select the problem code "COVID-19 SUPPLIES" or "COVID-19 SIGNS", enter the required fields, and note the following:
- Enter the phone number of the person who will be present to accept the delivery. Physical Plant staff will call the number listed in the request when they are en route to deliver the materials.
- Input the requested date for the materials to be delivered in the "Date needed" field. Please note that Physical Plant requires approximately three business days to fulfill and deliver the materials, pending supply availability.
- For "COVID-19 SUPPLIES":
- Use the dropdown to select the quantity for each item.
- More than one type of item can be requested at a time and some items have maximum quantities that can be requested.
- Enter any delivery details in the "Other details" field.
- Use the dropdown to select the quantity for each item.
- For "COVID-19 SIGNS":
- Enter the type of sign(s) and quantity for each in the "Problem details" field.
- RTCCs can place an order in the FSS for one or multiple buildings at a time.
- RTCCs can place an order for supplies to be delivered at a later date but must indicate the desired delivery date in the "Date needed" field.
- Only RTCCs can request these supplies. If additional individuals need access to place supply orders on behalf of their school or department, email firstname.lastname@example.org.
The content in this section was updated on 9/23/2020.
Once a RTCC places an order via FSS, they will receive an automated email with an anticipated delivery date and time (supplies will delivered within a four-hour window). A RTCC or building manager must be present to accept the supply delivery and identify a secure location to keep supplies (a secure large closet or small room will be enough room for most schools and departments).
The RTCC and/or building manager will be responsible for the distribution or installation of supplies once they are delivered to the facility.
The content in this section was updated on 6/7/2021.
For questions, contact email@example.com.
Visit the One VCU: Better Together website at together.vcu.edu for guidelines for the VCU community during the COVID-19 pandemic.
RTCCs and building managers
Below are lists of RTCC and building managers (and their contact information).
- Monroe Park Campus Return-to-Campus Coordinators and Building Managers
- MCV Campus Return-to-Campus Coordinators and Building Managers
The web pages linked below include contact information for the buidling managers in each VCU building.
A list of HR professionals is posted on the HR Contacts for Schools and Units web page.
Office of Space Management
The VCU Office of Space Management can provide metrics and on-site field verification for proper spacing for administration, academic and research enterprises. For more information, email firstname.lastname@example.org.
Parking and Transportation
Visit the VCU Parking and Transportation website for COVID-19 guidelines for VCU-owned state vehicles. The guidelines include guidance for cleaning vehicles and other information.
VCU COVID-19 call center
Students and employees who develop symptoms consistent with COVID-19, test positive for COVID-19, or have been informed they need to isolate or quarantine, must contact the VCU COVID-19 call center at 1-804-MYCOVID or 1-804-692-6843 to be connected with Student Health Services or Employee Health.
The content in this section was updated on 7/29/2021.
Q: How should wood surfaces be disinfected to prevent damage?
A: DO NOT apply disinfectant spray (i.e., Virex) directly to wood surfaces (e.g., desktops or conference tables). Apply disinfectant spray—provided in stations in common areas of VCU facilities and in starter supply kits—to a paper towel (do not saturate it), wipe the surface lightly, and let the surface air dry for at least 10 minutes before wiping off any excess. Disinfectant wipes can also be used as long as they are not oversaturated with disinfectant.
Q: How should computer equipment be disinfected?
A: DO NOT apply disinfectant spray (i.e., Virex) directly to a keyboard, mouse or screen. Apply disinfectant spray—provided in stations in select common areas of VCU facilities and in supply kits—to a paper towel (do not saturate it), wipe down the keyboard and mouse, and let the surfaces air dry for at least 10 minutes before wiping off any excess. Disinfectant wipes can also be used on a keyboard or mouse as long as they are not oversaturated with disinfectant. To clean screens and other computer equipment, use computer-safe, alcohol-based spray or wipes and follow the instructions on the package.
Q: How will empty cleaning and disinfectant supplies be refilled?
A: Refer to the Supplies section for information about which cleaning and disinfecting supplies RTCC should monitor and request additional supplies via FSS as necessary.
Q: Where are cleaning and disinfecting supply stations and hand sanitizer dispensers located?
A: Stations with disinfectant wipes are provided in classrooms and stations with hand sanitizer are provided select common areas. If RTCCs need assistance with locating the stations in their facility(ies), they can contact their campus coordinator. See the Supplies section for more information.
Q: What should a RTCC do if a student or employee in their facility tests positive for COVID-19 or is self-quarantined due to exposure?
A: If this occurs, the university will notify the appropriate RTCC of the situation and the RTCC, with support from the building manager(s) as necessary, should:
- Follow the Public Health Response Team's guidance regarding closure of the space until it has been cleaned and disinfected by custodial staff.
- Post the Area closed sign (8.5"x11) [PDF] on the entrance and lock the space to prevent entry.
- The university will arrange for the custodial staff to clean and disinfect the affected space. Once the space has been cleaned and disinfected, custodial staff will post signage indicating when this process was completed. The RTCC will then be notified when the space is ready to be occupied.
- RTCCs should then unlock the space and notify the necessary parties.
- RTCCs should also remove the signage indicating that the space was cleaned and disinfected 48 hours after the process occurred.
For more information about processes related to contact tracing, isolation, quarantine, etc., please visit together.vcu.edu/public-health-measures/reporting-process/.
Q: What part do our heating, ventilation and air-conditioning (HVAC) systems play in the COVID-19 response?
A: Ventilation and filtration provided by HVAC systems in VCU facilities are being maintained but there is no evidence that these systems can control the risk of COVID-19. Eliminating the source of infection by wearing face masks, physical distancing, daily health monitoring reminders, handwashing, and cleaning and disinfecting remain the most effective ways to protect yourself and the community.