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Service Guide

Renovations and construction

University Renovations is responsible for construction, maintenance reserve and renovation of facilities for Virginia Commonwealth University’s Monroe Park and MCV campuses. University Renovation services are managed by VCU personnel located at 700 West Grace Street, Suite 3600. They utilize the same group of pre-qualified/term outside contractors to perform renovation work ranging up to $1,000,000 per project. Their responsibilities include scoping projects, bidding work, managing contractors, providing as-built documents and managing accounts. They utilize standard Commonwealth of Virginia procurement methods, primarily competitive bidding.

Staffing

University Renovations is staffed by a group of construction professionals who assist in developing the scope for the project, acquiring cost and providing an approximate schedule for the client. Staff advertise the project as required by the commonwealth, award a contract, inspect work during construction and ensure that the final project meets the client's needs and applicable codes.

Pre-qualified/term contractors

To expedite the execution of projects, University Renovations works with a VCU-established group of pre-qualified/term contractors to solicit bids for work. This group includes general contractors who perform multi-trade projects and specialty trades specializing in skills such as painting, electrical, plumbing and mechanical work.

SWaM

VCU policy encourages the use of small, women-owned and minority (SWaM) business enterprises to perform construction services.

Submit a project request

Project requets can be submitted through VCU’s Control Center by calling (804) 828-9444 or using the Facilities Self Service, an online work request system. Upon receipt, a University Renovations project manager will be assigned to the project and contact the client to begin the process of scoping and bidding the work.

University Renovations is required to competitively bid all work exceeding $10,000 through the established pre-qualified/term contractors. Under the conditions of their contract with VCU, the contractors are required to submit pricing upon request or will be removed from the bidders list. For projects estimated to cost under $10,000, University Renovations may, at its discretion, approach a single contractor for pricing. Although, the perferred procedure is to request pricing from at least three contractors on a rotational basis to ensure that each contractor has an opportunity to win jobs and to keep pricing competitive. For projects between $10,000 and $50,000, University Renovations will request pricing from all pre-qualified/term contractors licensed in that trade. The contracts are governed by a term agreement, which may include the General Conditions of the Construction Contract (CO-7) included in the Commonwealth of Virginia Construction and Professional Services Manual.

University Renovations may charge the client for obtaining a bid for a project that is not taken to construction. Hourly rates are charged to cover operating expenses, which will depend on the source of the design and bidding timeline. Work scoped or estimated in-house will typically be charged at a rate of $95.00 per hour. Work scoped by a professional architect or engineer will be charged at the consultant’s negotiated rate. A higher rate will be assessed for complex work that must be sent to an architect, engineer or professional estimator. Estimates will only be sent out under special circumstances. For all projects, customers will be informed of the cost and anticipated timeline associated with the development of a project and will be required to approve such cost before bids are obtained. If the customer decides to proceed with the project, bidding charges will be included as part of construction cost.

Once University Renovations completes a project, the client will receive a customer statisfaction form to submit feedback and help University Renovations improve the quality of its services.

Category: Renovations