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Contract Administration

About us

Contract Administration manages the following contracts:

  • Service contracts for Virginia Commonwealth University's Monroe Park Campus and MCV Campus including:
    • Custodial
    • Infectious waste removal
    • Pest control
    • Window washing
      • It should be noted that though Contract Administration has acquired contract pricing for most university buildings, costs associated with window washing are billed to the organization that requests the service. Contract Administration will schedule, coordinate and oversee window-washing activities when requested by building customers. All requests should be submitted through the Facilities Self Service.
  • Facilities technical contracts for VCU's Monroe Park Campus and MCV Campus including:
    • Building automation systems
    • Electrical
    • Fire systems
    • HVAC, mechanical and refrigeration
  • Additional contracts including:
    • Air monitoring
    • Elevator maintenance
    • Landscaping
    • Paving
    • Proprietary data storage and destruction
    • Snow and ice removal
    • Waste management

Contract Administration can assist in establishing a scope of work for your required service by helping you through the  solicitation process or preparing a proposal for a new service requirement.

Once Contract Administration receives an accurate invoice from the contractor/vendor for work completed, the invoice is promptly processed in compliance with Virginia‚Äôs Prompt Pay Guidelines. Contract Administration staff verifies receipt of all services associated with the invoice. If all services are verified, the invoice is marked as "approved" and "received" in Banner.

Contractors can check on the payment status for an invoice/purchase order by contacting the appropriate Contract Administration staff member:

Financial Services support

Financial Services supports Facilities Management with:

  • Billing inquiries
  • Invoice processing
  • P-Card purchase inquiries
  • Requisition/PO requests
  • Utility transfer request

Please note that Physical Plant, not Financial Services, is now responsible for the following services:

  • Cell phones 
  • Uniform ordering